ART RECORD

Art Record is a web-based art archiving system.

We work with artists, estates and foundations internationally, offering tools to manage working practices and cultural legacies. We also provide out-of-the-box inventory management solutions to private collections, independent organisations and galleries.

Start the free trial.

Tools:
For Artists, For Galleries

In addition to inventory organization, our tools fulfill comprehensive needs: storage for images, video, and over 80 other file formats, customizable sharing links, custom PDFs, exhibition and press archives, contact and sales management, and more.

Create a private inventory of all your works. Link to exhibitions, press and sets. Share works and customize what others see.
Includes a powerful advanced search and the ability to manage works in bulk.
Manage your exhibition and events archive. Document and share public presentations of your work.
Generate beautiful PDFs for multiple works or exhibitions.
Keep track of your press. Link to online articles about your work, add print articles, upload or embed videos.
Make a set of records from your archive. Generate PDFs with multiple works and projects. Share your sets, allowing others to view and download hi res images and other media files.
Keep track of who owns what, discounts, gallery information, and more.
(read more)

Inventory Management

Include all important artwork information, exhibition history, provenance, editions, custom availability statuses, sales, production costs and more. Bulk update your artworks.

Sharing Links

Share works and projects along with any associated media with collaborators, galleries, curators, collectors and others. Decide which fields and media to include whenever you share.

Publication and Press Archive

Add online and print articles, videos and any other media that covers your work. Keep a record and digital version of publications and record all important bibliographic information.

Exhibitions

Upload unlimited media including working files. Easily associate works to exhibitions and other events. Generate PDFs or create private links for sharing hi res media with external parties.

Sales

Track discounts, commissions, artist’s net, payments, ownership and more. Register sales for unique and editioned works.

Contacts

Keep track of everyone you work with. Customize contact types. Associate contacts to artworks to record their interests.

Sets

Use sets for organizing, presenting and sharing groups of works and exhibitions from your archive.

Advanced Search

Filter and sort multiple fields at once to find what you need quickly. Type in any word or sequence to search all fields and files in the archive.

Unlimited Devices

Login to your account on multiple devices at once, from anywhere with an Internet connection. No additional fees per device. Desktop, tablet and smartphone compatible.

File Storage

Images, video, audio, graphics, 3D files, text and more. Embed videos hosted on other platforms. Upload individual files up to 5GB each. Regular, secure backups.

Migration Service

Our migrations are full-service and extremely affordable. Get in touch with us if you would like to move away from spreadsheets or another database system to Art Record.

Documents

Instantly output elegant PDFs including: checklists of works, full page image previews and image file lists. Custom PDFs available.

Inventory Management

Include all important artwork information, exhibition history, editions, custom availability statuses, sales, consignments, interested clients and more. Bulk update artworks in your inventory.

Custom PDFs

Using your gallery’s logos, fonts and designs, we can customize your exhibition checklists and hi res previews, as well as invoices and consignment agreements. Generate all your documents instantly.

Sharing Links

Customize what you share. Let others view and download high quality documentation. Share individual works, groups of works and exhibitions.

Unlimited Storage

Bulk upload and manage media: images, video, audio, graphics, 3D files, text and more. Embed videos hosted on other platforms. Supports individual files up to 5GB. Regular backups.

Sales And Reports

Keep track of payments to artists and the gallery. Automatically generate invoices. Output sales reports by year, custom date range.

Contact Tagging

Link clients to works and artists to record their interests. Add notes to contacts to document relationships with clients and others. Customize your contact types.

Sets

Use sets for presenting and organizing groups of works in your inventory. Share your set and all the media files in it. Output custom PDFs on the fly.

Advanced Search

Filter and sort multiple fields at once to find what you need quickly. Generate PDFs directly from search results.

Publications and Press Archive

Add online and print articles, videos and any other media that covers your work. Keep a record and digital version of publications and note detailed bibliographic information.

Unlimited Devices

Login to your Art Record on multiple devices at once, from anywhere. No additional fees per device. Desktop, tablet and smartphone compatible.

Migration Service

Our migrations are full-service and extremely affordable. Get in touch with us if you would like to move away from spreadsheets or another database system to Art Record.

Unlimited Artists

View available works and inventories per artist, along with their exhibition history and complete archive.

(read more)

Selected Client List

  • David Altmejd
  • Mitchell Anderson
  • Kamrooz Aram
  • David Armstrong Archive
  • Ivana Basic
  • Gina Beavers
  • Rossella Biscotti
  • Matthew Brannon
  • Zach Bruder
  • Estate of Ellen Cantor
  • Leidy Churchman
  • Douglas Coupland
  • N. Dash
  • Tomory Dodge
  • Carroll Dunham
  • Buck Ellison
  • Jes Fan
  • Amy Feldman
  • Christina Forrer
  • Michel François
  • Egan Frantz
  • Marley Freeman
  • Pippa Garner
  • Renée Green / FAM
  • Cooper Jacoby
  • Elizabeth Jaeger
  • Steffani Jemison
  • Henrik Olai Kaarstein
  • Sanya Kantarovsky
  • Mel Kendrick
  • Tarik Kiswanson
  • K8 Hardy
  • David Hartt
  • Eloise Hawser
  • Lena Henke
  • My-Lan Hoang-Thuy
  • Hanna Hur
  • Tarek Lakhrissi
  • Margaret Lee
  • Tau Lewis
  • Erik Lindman
  • Jill Magid
  • Calvin Marcus
  • Rose Marcus
  • Rosemary Mayer Estate
  • Tiona Nekkia McClodden
  • Clarence Morgan
  • Nyeema Morgan
  • Shahryar Nashat
  • Kate Newby
  • B. Ingrid Olson
  • Hans Op de Beeck
  • Lisa Oppenheim
  • Vasilis Papageorgiou
  • Cameron Parsons Foundation
  • Amalia Pica
  • Jack Pierson
  • Gala Porras-Kim
  • Genesis P-Orridge Estate
  • R.H. Quaytman
  • Eileen Quinlan
  • Sara Greenberger Rafferty
  • Jon Rafman
  • Scott Reeder
  • Pedro Reyes
  • Mariah Robertson
  • Carlos Rolón
  • Mosie Romney
  • Cindy Sherman
  • Emily Mae Smith
  • Kate Spencer Stewart
  • Naoki Sutter-Shudo
  • Mika Tajima
  • Antoni Tàpies Estate
  • Cheyney Thompson
  • Mungo Thomson
  • Kon Trubkovich
  • Kaari Upson Estate
  • Andra Ursuta
  • Mona Varichon
  • Jack Whitten Estate
  • Letha Wilson
  • Jordan Wolfson
  • Dena Yago
  • Anicka Yi

Testimonials

Sanya Kantarovsky
Art Record is the first elegant, intuitive and flexible way for artists to archive and share their work. After wading through several archiving services and programs, I've found Art Record to be the best by a broad margin, specifically in its attention to the preferences of artists. The people behind Art Record are perpetually open to developing new features—a quality that gives their project a value of possibility and flexibility.
David Armstrong Archive
Tasked with building a digital database of the David Armstrong Archive holdings, our team needed an affordable and accessible platform as we documented and catalogued an entire photography estate one record at a time. Art Record has been a reliable and flexible tool for our project. Being able to add and edit information from any device became imperative as our team transitioned from onsite to remote work over the past two years. One of our favorite features is the PDF Checklist, which we use regularly to share collections of images with professionals outside of our studio.
K8 Hardy
My studio inventory was a constant chase of emails, DHL receipts, and an old binder of print-outs. I could never get anyone images or availability of works in a timely manner. It was stressful and was holding me back. Now that everything is on Art Record, I can immediately respond. It’s really streamlined my studio practice and is so easy and intuitive to use.
Margaret Lee
My introduction to Art Record felt nearly miraculous. The overall look and flow of data entry somehow eclipsed my usual feelings of dread and in fact, I found it to be quite enjoyable and fun to fill in the blanks, so much so that I was able to finally create a comprehensive archive in less than 3 months and feel quite confident that my utilization of Art Record has finally instilled in me the organizational logic that I have been lacking for so long.
Jill Magid
I've been using Art Record and I love it. The team handled the migration of my inventory from a much less user friendly FileMaker file to Art Record in a week's time. The site is user-friendly; I like its simple design. It works on my phone just as well as on my computer. This system makes it so much easier to track my work than it ever has been. My questions are always answered quickly and personally. I completely recommend it.
Lisa Oppenheim
Art Record is a rare find. For years, the studio has been trying to find an effective and economic solution for tracking artworks to no avail, and has always cost us a lot of time and effort because of it. Art Record is intuitively designed and technically sharp, which makes it a pleasure to use but also extremely practical. After only two months of use it's radically streamlined how we've been able to do business internally and outside of the studio. We couldn't recommend it highly enough.
Jon Rafman
Art Record is satisfying to use and customizable to fit our needs. It's a powerful tool for keeping track of things past and present.

Pricing:
Artists, Galleries

USD 40/month


16% discount when paid annually

30 day free trial


  • Cloud-based collection management
  • 1 TB of storage for 80+ file types
  • + additional storage available
  • Single artist account (private)
  • Unlimited records
  • Access from multiple devices
  • Sharing links
  • PDF generator
  • Regular backups
  • Email support
  • Ad-free

Students get 50% off with proof of enrollment.


Data migrations from all other inventory systems are available for artists studios. Contact us to learn more.

USD 80/month


15% discount when paid annually

30 day free trial


Interested in using Art Record for galleries? Contact us for a free trial.

  • Cloud-based collection management
  • 1.5 TB of storage for 80+ file types
  • + additional storage available
  • Manage multiple artist inventories
  • Unlimited records
  • Access from multiple devices
  • Sharing links
  • PDF generator
  • Regular backups
  • Email support
  • Ad-free

Data migrations from all other inventory systems are available for galleries. Contact us to learn more.

Contact Us

General Inquiries

office@art-record.com

Sales and client services

accounts@art-record.com

Technical support

support@art-record.com

Typefaces

Oracle (Johannes Breyer, Dinamo)
Concorde (Berthold Type)




Privacy policy

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